In Business and Love – Opposites Attract: Social BPM and Collaboration

In more than one instance, opposite poles attract each other, from marriages to difficult colleagues at work. One person is usually organized, predictable and manageable, and the other one can turn out to be lazy, moody, or totally unpredictable, but these parings often end up being the best matches. The same is true between the marriage of something standardized and automated like BPM and something as messy as social media. The knot to tie them together is people. Engaging people to collaborate and be a part of the process is the secret to the happy marriage.

Sometimes businesses fail to recognize that one of their most important processes is in the crowd of all its messiness. The only way to get the process right is not asking just one person, but to let the crowd decide what’s right. Twitter and Facebook are just one part of it because to harness employees, the most efficient businesses listen to what they are saying. This does not just impact the operational processes, but also the management processes. [Read more...]

Traditional Marketing is Bad Marketing

In a survey report on customer experiences from a leading consulting firm, they discussed how to “convert opportunities from seemingly lost opportunities” by preventing early defection and identifying what causes churn. Last year the theme of “revenue growth through customer experience” was adopted as a primary initiative across many industries and companies, covering real-time offers and contextually driven real-time campaigns. Many organizations are already on a path to reap the benefits of technology platforms put in place to address customer retention and growth.

Same Old Strategies Lead to the Same Old Results

What are a customer’s immediate purchase needs? Are offers targeted to match customers’ requirements, especially when they want it? What is the conversion rate on an offer? Three out of 100? That’s a 3% offer up-take ratio. Marketing campaigns like this are obviously shooting offers from the hip!

That means 97% of employee resources and money get wasted. Spraying and spamming customers with a traditional marketing offer are hardly relevant to their needs. With enough failures to follow-up at opportune times, the frustrated customer opts-out. That’s just one aspect of customer defection; what about others? Why do customers defect even if the product or the service offered is relevant? [Read more...]

Business Process Improvement Just Got Personal

Businesses are personalizing everything nowadays because people want something specially made for them. Quite frankly, they deserve it. No one wants a cookie cutter, one-size-fits-all solution to life, but until recently had to settle for mass-produced goods and services. Our society does not live by the ideas in Ayn Rand’s Anthem, where use of the word “I” would result in deathly punishment.

Each individual has a specified role at your job and companies need to see the importance in each individual. We have the capability to complement complex infrastructure needs with a solution that helps human collaboration and documents the people and the process of a business.

There Should Be an “I” in “Team”

There never was a company with all of their employees doing the exact same job. No matter how big or small, each business assigns roles to people, and each of these processes need to be managed effectively. [Read more...]

Fighting Tomorrow’s BPM Battles Today

Companies experience significant inefficiencies and they know it. Too often, the decision is made that it’s too difficult, too political, and too disruptive to operations to do more to manage how work gets done. Just as often, people won’t stop to capture process in flight because they believe it will change by the time it gets published. People learn to live with these problems and think, “It will always be that way.” We’re going to show you why that statement isn’t true.

Becoming Lean is the New Battle Strategy

Under pressure from global economic challenges, many countries are making huge defense cutbacks, including the UK and US. The Pentagon, for example, is facing a spending reduction of nearly $500 billion over a decade, with an additional $110 billion in automatic cuts to military. With this in mind, defense companies like BAE Systems must become leaner in everything they do. So that’s exactly what BAE System’s Finance Services did. As a part of a shared services initiative at the company, they documented over 280 processes and 330 work instructions to facilitate their Finance Transformation program.

Shared Services Play a Major Role

Every large business has services common to many departments across geographies, so it makes sense to integrate these services into a single entity, commonly known as a Shared Service Organization(SSO). In the early days, when SSOs were being formed, the main role was to increase operational efficiencies and reduce costs. These objectives still remain, but as SSOs have made ground as independent bodies, their focus has shifted to matters necessary for growth. Employees want easy-to-understand, rich process content delivered through a personalized, role-based portal that enables them to do the right thing at the right time; what one might call an “Intelligent Operations Manual.” This provides a better understanding of process by giving stakeholders a single source of the truth that aligns business with IT.

What Were BAE’s Results?

The result (which BAE calls “How2″) offers continuous improvement and service excellence as well as process and control governance for their customers. It’s helped them achieve significant savings in cost per finance transaction. With easy-to-use software, capturing and deploying best practices as a codified business processes is logical. By deploying a best of breed business process management platform for a single and integrated version of truth, you can detect, register, and unify processes.

“To bring How2 into BAE systems was extremely easy. It has actually been one of the easiest implementations I have seen for a while . . . we could trust it.”
- Guy Keough, P2P Manager.

For more information on BAE Systems, click here

For more on how to integrate your systems to leverage Big Data, check out these Gartner reports:

Gartner: Magic Quadrant for Application Infrastructure for Systematic SOA Infrastructure Projects

Gartner: Magic Quadrant for Application Infrastructure for Systematic Application Integration Projects

Just How Random is Your Workplace?

Companies put a great deal of focus on goals and strategies and, often, less effort goes into the tactics and guidance for how work actually gets done. In reality, there’s a personal aspect to what we do that should be understood so that it gets done right and quickly. If you’ve seen the viral video for the Harlem Shake, it illustrates what too many companies look like under their corporate covers.

Doing the Harlem Shake

Enjoy this short video (you may want some sound):

Doing your own thing

What makes the video so entertaining is that everyone is doing his or her own thing. Water cooler guy? …is that guy punching a giraffe? Some have great moves while others look like dancing isn’t really their “thing.” Just like how the company logo can be the only commonality, the beat is in this video is the only thing uniting this group of people. [Read more...]

You Are Micromanaging and Need to Stop

Business Process Improvement

Continuous improvement, consistency and collaboration are the ways process is managed effectively. Without it, you’re just a micromanager.

Making it Better

Business Process Management (BPM) is absolutely necessary to any company, but what’s the point if you don’t use what you know to improve? There also needs to Business Process Improvement that takes managed processes and makes it better. There is always room for improvement. Everything can get better and with the right tools, help and support, anyone and anything can improve.

Strengthening Weakest Links

Employees may or may not have the same skill-set, but they should all have a firm understanding of their position and role within the company. It is vital to ensure that business processes are handled in a way all employees easily understand. Work becomes easier, faster, and more rewarding when all your company’s employees know they are following the right process, at the right time. [Read more...]

ACEA Has Light Bulb Moment With TIBCO

 

The light bulb just went off in your head and you thought of an idea. Many people trying to think of an idea can relate to the “light bulb moment.” Ideas are born every day which become timeless throughout history. Everyone knows the story of Benjamin Franklin’s idea to tie a key to the tail of a kite on a stormy night with a lightning-filled sky. That idea allowed for more research on electricity. A light bulb went off for Franklin that allowed him to prove lightning was an electrical current existing in nature. He was not the first to research electricity, but his innovative thinking inspired great improvements and inventions. Like Franklin, ACEA has had some help with a great innovative charge in the energy industry.

ACEA developed from a basic electricity company into Italy’s largest municipal utility. The company is the leading supplier of water and among the largest distributors of electrical power. Equally significant, ACEA has also evolved from a state-controlled institution into a deregulated, free-market enterprise; one whose success hangs on its ability to render services at once efficient and robust. ACEA provides more than 2.7 million residential customers with power in the Rome area, and supplies water to more than seven million people. [Read more...]

NFU Mutual Automates Paper Processes with TIBCO Solutions

Business process improvement initiatives can yield efficiencies that have a direct impact on the bottom line. For NFU Mutual, the decision to automate its paper-based claim processing workflow is already starting to bear fruit. Whereas before, supervisors would distribute the incoming paper claims manually, the steps behind NFU’s claims processing are now orchestrated by TIBCO BPM solutions, and incoming claims are being automatically allocated to its agents. The system is smart enough to know when to route the claims to other offices if a particular office is swamped by high volumes of claims triggered, say, by a local disaster.

Since implementation, NFU has seen improved efficiencies, including a reduction of some 4,000 paper files, which in turn has freed up office space. Meanwhile, supervisors are free to focus on high-value assignments rather than allocate claims to employees, and backlogs are minimized as claims are being routed to offices with lighter loads. NFU Mutual is using TIBCO ActiveMatrix BPM, TIBCO Nimbus and TIBCO Spotfire to optimize its claims-handling process.

For more, check out this feature article  in Computerweekly.com.

Upgrading to Google-Like Speeds – UK Governmental Department Gets Real Time

 

Google something. Chances are you can find the answers you want before you finish reading this sentence. In fact, have you ever noticed Google times itself to see how fast it can produce results? In only 0.11 seconds, Google produced over 5 million results from a search of TIBCO. In today’s world, everyone wants information fast. No one wants to wait hours, days or weeks to receive the information they are looking for. With the instantaneity of emails, the Internet, and TIBCO, the world is moving at a much quicker pace. The UK Driver and Vehicle Licensing Agency (DVLA) knows this well, and refuses to let innovation zoom past.

DVLA is an executive agency of the UK Department for Transport that maintains registrations of drivers and vehicles. The UK Driver and Vehicle Licensing Agency faces the challenge of handling large volumes of forms and transactions quickly, but there are exceptions. Exceptions relating to medical conditions are passed to the Drivers Medical Group (DMG). The DMG relied heavily on document imaging systems to deal with paperwork, but the system previously in place became outdated which limited the capability to share cases between departments. The DMG needed something new; the company needed help. Imagine running a Google search and having to wait for someone to deal with your inquiry by hand, and then deliver you the information in the mail. [Read more...]

Closing the Big Data Loop

It has been two weeks since TUCON 2012, the TIBCO user conference held annually in Las Vegas, Nevada. TIBCO is well-known as an integration company but used the event to demonstrate its broad platform approach to the biggest challenges of today, like digital customer experience, loyalty, and the topic of this article, Big Data.

The TIBCO CTO, Matt Quinn spoke about the patterns hiding within the rapidly increasing amounts of data flowing across the enterprise. Quinn made an important distinction between data at rest, information sitting in databases or flat files waiting to be queried, and data in motion, which includes streaming data and data stored in-memory (also known as cache).

Quinn made the point that it takes analytics like those offered within TIBCO’s Spotfire product to be able to see what would be invisible to people trying to keep up with the increasing deluge of information. To Quinn, the smart enterprise finds patterns in historical and machine data (log files that up until recently weren’t mined for patterns) that provide insight that can be applied to data that’s coming at today’s “full speed.” [Read more...]